Diamond Industry International Travel Guide 2024
As the official travel desk of Surat Diamond Bourse, Explera Vacations has extensive experience facilitating international travel for diamond merchants, traders, and industry professionals. This comprehensive guide covers everything you need to know about traveling internationally in the diamond industry.
About Surat Diamond Bourse Partnership
Explera Vacations is proud to serve as the official travel desk of Surat Diamond Bourse, the world's largest diamond trading center. We understand the unique requirements, security concerns, and time-sensitive nature of diamond industry travel.
Major Diamond Trading Hubs Worldwide
Understanding the major diamond trading centers is essential for international diamond merchants. Each hub has its own characteristics, regulations, and business culture.
1. Surat, India - The Cutting Capital
Surat processes approximately 90% of the world's diamonds and is home to the magnificent Surat Diamond Bourse, the world's largest office building and diamond trading center.
- Key Features: State-of-the-art facilities, advanced security, customs clearance on-site
- Best Time to Visit: October to March (avoid monsoon season)
- Airport: Surat International Airport (STV) with direct connections to major cities
- Accommodation: Premium hotels near SDB with business facilities
2. Antwerp, Belgium - The Diamond Capital
Antwerp has been the heart of the diamond trade for over 500 years, handling approximately 80% of rough diamonds and 50% of polished diamonds globally.
- Diamond District: Concentrated in a one-square-mile area with over 1,500 diamond companies
- Key Organizations: Antwerp World Diamond Centre (AWDC), Diamond Office
- Visa Requirements: Schengen visa for Indian nationals
- Business Culture: Formal, punctual, relationship-focused
3. Dubai, UAE - The Modern Hub
Dubai has emerged as a major diamond trading center, particularly for rough diamonds from Africa and polished diamonds destined for Asia.
- Dubai Diamond Exchange: Located in Almas Tower, JLT
- Advantages: Tax-free trading, strategic location, modern infrastructure
- Visa: Easy visa-on-arrival for Indian passport holders
- Events: Dubai International Jewellery Week, Middle East Watch & Jewellery Show
4. New York, USA - The American Market
New York's Diamond District on 47th Street between Fifth and Sixth Avenues is the largest diamond district in the United States.
- Location: Manhattan's Diamond District with over 2,600 businesses
- Visa Requirements: B-1 business visa for Indian nationals
- Security: High security with private security forces
- Trade Shows: JCK Las Vegas, Couture Show
5. Hong Kong - The Asian Gateway
Hong Kong serves as the primary gateway for diamonds entering the Chinese market and is a major trading hub for the Asia-Pacific region.
- Key Events: Hong Kong International Diamond, Gem & Pearl Show
- Advantages: No VAT on diamonds, strategic location, strong legal framework
- Visa: Pre-arrival registration required for Indian nationals
- Business Hours: Typically 9:00 AM to 6:00 PM, Monday to Saturday
Tel Aviv, Israel
Major center for polished diamond trading and cutting-edge diamond technology
- • Israel Diamond Exchange (IDE)
- • Strong tech innovation in diamond industry
- • Visa required for Indian nationals
Mumbai, India
India's financial capital and major diamond trading center
- • Bharat Diamond Bourse (BDB)
- • Major import/export hub
- • Excellent connectivity to Surat
Understanding the Kimberley Process
The Kimberley Process Certification Scheme (KPCS) is an international initiative to prevent conflict diamonds from entering the mainstream diamond market. Understanding and complying with KPCS is essential for all diamond merchants.
What is a Kimberley Process Certificate?
A Kimberley Process Certificate is an official government document that certifies the origin of rough diamonds and confirms they are conflict-free. Key points:
- Requirement: Mandatory for all international shipments of rough diamonds
- Validity: Each certificate is valid for a single shipment
- Information Required: Exporter/importer details, diamond characteristics, value, origin
- Tamper-Proof: Must be forgery-resistant with unique identification numbers
- Customs Clearance: Required at both export and import points
Obtaining a Kimberley Process Certificate in India
In India, the Gem & Jewellery Export Promotion Council (GJEPC) is the designated authority for issuing Kimberley Process Certificates:
- Register with GJEPC as a diamond exporter
- Submit application with shipment details
- Provide diamond valuation and characteristics
- Pay applicable fees
- Receive certificate (typically within 24-48 hours)
- Present certificate at customs during export
Important Compliance Note
Failure to comply with Kimberley Process requirements can result in severe penalties, including confiscation of diamonds, heavy fines, and criminal prosecution. Always ensure proper documentation before international travel with rough diamonds.
Customs and Import/Export Regulations
Each country has specific customs regulations for diamonds. Here's what you need to know:
Documentation Requirements
- Commercial Invoice: Detailed description, value, and origin of diamonds
- Kimberley Process Certificate: For rough diamonds
- Certificate of Origin: Issued by chamber of commerce
- Insurance Certificate: Proof of insurance coverage
- Packing List: Detailed list of contents
- Laboratory Certificates: GIA, IGI, or other recognized lab reports for high-value stones
Declaration and Duties
Always declare diamonds when crossing international borders. Import duties vary by country:
- India: 0% duty on rough diamonds, 5% on polished diamonds (subject to change)
- USA: Generally duty-free for diamonds
- EU: 0% duty on rough diamonds, 2.5% on polished diamonds
- UAE: 0% duty (free trade zone benefits)
- China: Variable duties, complex regulations
Security Considerations for Diamond Merchants
Security is paramount when traveling with valuable diamonds. Follow these best practices:
Before Travel
- • Obtain comprehensive insurance coverage
- • Use secure, tamper-evident packaging
- • Document all diamonds with photos and certificates
- • Share itinerary only with essential personnel
- • Arrange secure transportation to/from airport
During Travel
- • Keep diamonds in carry-on luggage (never check)
- • Use body-worn security pouches for high-value items
- • Maintain low profile, avoid discussing cargo
- • Stay in secure, reputable hotels
- • Use hotel safes for overnight storage
At Destination
- • Use secure vaults at diamond bourses
- • Conduct business in secure, monitored environments
- • Verify identity of all business contacts
- • Use secure courier services for shipments
- • Keep detailed records of all transactions
Emergency Protocols
- • Have 24/7 emergency contact numbers
- • Know local police and embassy contacts
- • Maintain digital copies of all documents
- • Have insurance company emergency line
- • Establish check-in protocols with office
Visa Requirements by Country
Visa requirements for Indian diamond merchants vary by destination. Here's a comprehensive overview:
| Country | Visa Type | Processing Time | Validity |
|---|---|---|---|
| Belgium (Antwerp) | Schengen Business Visa | 15-20 days | 90 days in 180 days |
| UAE (Dubai) | Visa on Arrival | On arrival | 14-30 days |
| USA (New York) | B-1 Business Visa | 30-45 days | Up to 10 years |
| Hong Kong | Pre-arrival Registration | 7-10 days | 14 days |
| Israel (Tel Aviv) | B/2 Business Visa | 10-15 days | Up to 10 years |
Major Diamond Exhibitions and Trade Shows
Attending international diamond exhibitions is crucial for networking and business development. Here are the major events:
JCK Las Vegas
When: June | Where: Las Vegas, USA
North America's largest jewelry trade show with over 2,300 exhibitors and 23,000 attendees from 130+ countries.
Hong Kong International Diamond, Gem & Pearl Show
When: March & September | Where: Hong Kong
Asia's premier diamond and gem show, attracting buyers from mainland China and across Asia-Pacific.
Baselworld
When: April | Where: Basel, Switzerland
World's largest watch and jewelry show, featuring luxury brands and high-end diamond jewelry.
IIJS Signature
When: August | Where: Mumbai, India
India's largest jewelry trade show organized by GJEPC, featuring domestic and international exhibitors.
Travel Insurance for Diamond Merchants
Comprehensive insurance coverage is essential when traveling with valuable diamonds. Your insurance should include:
- All-Risk Diamond Insurance: Coverage for theft, loss, and damage during transit
- Personal Accident Insurance: Coverage for injury or death during business travel
- Medical Insurance: International health coverage including emergency evacuation
- Trip Cancellation Insurance: Reimbursement for cancelled or interrupted trips
- Baggage Insurance: Coverage for lost or delayed luggage
- Liability Insurance: Protection against third-party claims
Explera's Insurance Partnerships
Explera Vacations has partnerships with leading insurance providers specializing in diamond industry coverage. We can arrange comprehensive insurance packages tailored to your specific needs and shipment values.
International Business Etiquette
Understanding cultural differences and business etiquette is crucial for successful international diamond trading:
Antwerp, Belgium
- Punctuality is extremely important
- Formal business attire expected
- Handshakes are standard greeting
- Business cards exchanged at first meeting
- Direct communication style preferred
Dubai, UAE
- Relationship-building is essential before business
- Conservative dress code (especially for women)
- Right hand used for greetings and exchanges
- Avoid scheduling during prayer times
- Patience required in negotiations
Hong Kong
- Business cards presented with both hands
- Hierarchy and seniority highly respected
- Indirect communication to maintain harmony
- Gift-giving common in business relationships
- Punctuality expected and appreciated
How Explera Vacations Supports Diamond Industry Travel
As the official travel desk of Surat Diamond Bourse, we provide specialized services for diamond merchants:
Pre-Travel Services
- Visa assistance and documentation support
- Flight booking with optimal connections
- Secure hotel arrangements near diamond districts
- Insurance coordination and coverage
- Customs and regulatory guidance
During Travel Support
- 24/7 emergency assistance hotline
- Secure ground transportation arrangements
- Real-time flight and itinerary updates
- Local contact support in major diamond hubs
- Itinerary changes and rebooking assistance
Ready to Travel with Confidence?
Let Explera Vacations, the official travel desk of Surat Diamond Bourse, handle all your international travel needs with expertise and care.
Frequently Asked Questions
Do I need a Kimberley Process Certificate for polished diamonds?
No, the Kimberley Process Certificate is only required for rough (uncut) diamonds. Polished diamonds require other documentation like invoices, certificates of origin, and laboratory certificates.
Can I carry diamonds in checked luggage?
No, never check diamonds in luggage. Always carry them in your hand luggage or use body-worn security pouches. Checked luggage is not secure enough for valuable diamonds.
What insurance coverage do I need for international diamond travel?
You need comprehensive all-risk diamond insurance covering theft, loss, and damage during transit, plus personal accident and medical insurance. Explera Vacations can help arrange appropriate coverage.
How far in advance should I apply for a business visa?
Apply at least 30-45 days before travel for most countries. Some visas like Schengen can take 15-20 days, while others like US B-1 visa may take 30-45 days or longer during peak seasons.
What are the main security risks when traveling with diamonds?
Main risks include theft, loss, customs issues, and inadequate insurance. Always use secure packaging, maintain low profile, declare properly at customs, and have comprehensive insurance coverage.
Does Explera Vacations help with Kimberley Process documentation?
While we don't issue Kimberley Process Certificates (only GJEPC can), we provide guidance on the process, required documentation, and can coordinate with relevant authorities on your behalf.
What makes Explera different from other travel agencies for diamond merchants?
As the official travel desk of Surat Diamond Bourse, we have specialized knowledge of diamond industry requirements, established relationships with diamond districts worldwide, and understand the unique security and documentation needs of diamond merchants.
Can you arrange group travel for diamond trade delegations?
Yes, we specialize in organizing group travel for diamond trade delegations, including coordinating flights, accommodations, ground transportation, exhibition registrations, and business meeting arrangements.